I. This presentation was taken from “Introduction To Word Processing with MS-Word” by Brandies University. You can download the handout at URL on the web:
www.brandeis.edu/its/computerhelp/mycomputer/handouts/Word_Beg_Class.pdf
(You need Acrobat Reader by Adobe to view or print), the URL for the reader is:
http://www.adobe.com/products/acrobat/
Move cursor over downloads at top of screen & Select “Free Acrobat Reader” at right

II. Starting MS Word

A. Start>Programs>MS Word

III. The Word Screen

IV. Opening Files

A. File menu>Open Select Folder in Look In window using the dropdown arrow; select the proper folder (directory); Highlight a file by selecting it, and click on open to open the file.

V. Moving around in your MS Word document

A. With mouse – click anywhere to place cursor at that point

B. With arrow keys (↑↓) move one line up or down

C. With arrow keys (←→) move one character left or right

D. With Home key move to the beginning of a line

E. With End key move to the end of a line

F. With PgUp move one screen up

G. With PgDn move one screen down

H. With Ctrl-Home move to the beginning of document

I. With Ctrl-End move to the end of the document

VI. Typing in Word

A. Type as normal; when you reach the end of a line, Word will automatically move the entire word to the next line

B. Deleting characters – to left of cursor, Backspace; to right of cursor, Delete

C. Deleting words – If cursor is at start of word, Ctrl-Delete; if cursor is at end of word, Ctrl-Backspace

VII. Saving Files

A. File menu>Save As Open Select Folder in Save In window using the dropdown arrow; select the folder (directory) to place the file in; Put the cursor in the File name box, and type any file name. Click on the Save button.

VIII.Switching between documents

A. On the menu bar, the Window menu is used to switch between documents. Just select the document you want and click on it

IX. Selecting Text

A. To make changes in text (e.g. size, color, font, or cut/copy) the text must be selected first.

B. Select a word by double click

C. Select sentence by holding Ctrl and click on sentence

D. Select line with cursor in left margin and click

E. Select paragraph with cursor in left margin and dbl-click

F. Select all with cursor in left margin and triple-click

X. Cut, Copy and Paste

A. Select Text

B. On Menu Bar open Edit select cut or copy

C. Place cursor to position in document for cut or copied text

D. On Menu Bar open Edit select paste

E. Icons on Tool Bar can be used in place of Edit menu

XI. Formatting

A. You can change the appearance of your document (e.g. Type size, font and color; bold, underline, and italics; Bullets and Numbering.

B. The Format menu or icons on the Formatting toolbar can be used

XII. Formatting (cont.)

A. Word will allow you to number or bullet items in a list

B. Select the list and click on the appropriate icon

XIII. Setting Tabs

A. Four kinds of tabs:

1. Left - text aligns at tab and moves right

2. Right - text aligns with tab and moves left

3. Center - text is centered on tab

4. Decimal - the decimal is aligned with tab

XIV. Find and Replace

A. On the Edit menu, Find opens the Find and Replace dialog box.

B. By typing the text you want to find in the Find what window and clicking the Find next button, Word will position the document to the first occurrence of the search text.

C. By selecting the Replace tab in the Find and Replace dialog box, you will open up both the Find what and Replace with windows.

D. If the Find what and Replace with windows contain text, the Find what text is replaced with the Replace with text in your document when you click the Replace button

XV.Correcting Mistakes

A. Spelling & Grammar – Words spelled wrong are in red & possible grammatical errors are in green (underlined). To correct, right-click on the error and select correct word or grammar.

B. Thesaurus – MS Word provides assistance in choosing the correct word.

XVI. Printing

A. To print – File>Print. This will bring up the print dialog box to allow you to choose number of copies and pages. Select OK to print. This will print to your default printer.

XVII. Getting Help

A. MS Word offers extensive on-screen help. Help>MS Word Help or Press F1. Select Contents tab or the Answer Wizard (Office 2000) and type your question.